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SERVICES FOR CONGREGATIONS RECORDS MANAGEMENT Overview Inventory Retention Disposition Preservation Archival Checklist Records Accepted at PHS Deposit Agreement REFERENCE SERVICES Minister and Missionary Biographies Access Policies PRESERVATION SERVICES Microfilming Acid-Free Paper ANNIVERSARIES Overview CONGREGATION HISTORIES Outlines Suggested Duties Historic Sites Registry WORSHIP RESOURCES Heritage Sunday Reformation Sunday OTHER Workshops Traveling Exhibits   SITEMAP

Church Records Checklist for a Congregational Archives SESSION RECORDS SESSION Minutes Session (called & stated meetings) congregation meetings MEMBERSHIP ROLLS Baptized members Active members Inactive members Affiliate members REGISTERS marriages (all marriages performed on church property and by ministers employed by the church) baptisms (infants and adults) Elders Deacons Pastors (includes interims, stated supplies & parish associates) Deaths PHOTOGRAPHS REPORTS TRUSTEES Minutes Reports annual special By-laws Building contracts, blue prints, plans Charters or articles of incorporation Property titles DIACONATE Minutes Reports Projects reports correspondence Financial FINANCIAL/CHURCH TREASURER [keep records at church as required by law for legal period, such as tax returns, cancelled checks, and member contribution reports and then destroy] Financial records ledgers offering reports ARTIFACTS AND ARTWORKS COMMITTEES OF SESSION (EXAMPLES) CHRISTIAN EDUCATION COMMITTEE Minutes Reports Printed materials brochures study guides curriculum library AV Library (videos, tapes, photographs) WORSHIP Minutes Reports Music Director reports Music Library AV Library (videos, tapes, photographs) ORGANIZATIONS WITHIN THE CHURCH (EXAMPLE) PRESBYTERIAN WOMEN Minutes Photographs Correspondence Artifacts & Artworks Reports, annual Officers Circles Project chairs Financial [keep records for legally required period and then destroy] budget ledgers special offerings By-Laws Printed Materials Bible Studies "Horizons" Manuals Programs Scrapbooks

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