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The records inventory is a very important step in records management.
As part of this inventory, it is important to determine the location of the records and the type of records your office possesses.
- Locate the records
The records may be in various offices, warehouses, basements, or homes.
In order to locate missing records, it may be helpful to place a notice in the synod/presbytery newsletter and make announcements during meetings.
You may want to contact former stated clerks--or if deceased, their families.
- Describe and identify the types of records
Once the records are located, the inventory can begin. Use an inventory sheet to describe all the records in all locations (see sample).
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