Home | Contact | Help | Search About | Presbyterian History | Catalog & Finding Aids | Exhibits | Publications | News | Support Services for: National Offices | Synods & Presbyteries | Congregations | Researchers | Family Historians

SERVICES FOR SYNODS AND PRESBYTERIES RECORDS MANAGEMENT Overview Inventory Retention Requirements Disposition Preservation What We Take Deposit Agreement Minutes Policy OTHER RESOURCES AND SERVICES Archival Supplies Microfilming Access Policies PROGRAMS Traveling Displays Heritage Sunday Workshops Historic Sites Registry   SITEMAP

Managing and Preserving Official Records for Synods and Presbyteries Why Records Management | Steps in a Records Management Program FOR THE RECORD booklets are included in the Stated ClerkÃs Handbook in a section title "Records Management." Any questions or comments should be addressed to Margery N. Sly, Presbyterian Historical Society, 425 Lombard St., Philadelphia, PA 19147; 215/627-1852; FAX 215/627-0509 msly@history.pcusa.org WHY RECORDS MANAGEMENT The denominationÃs presbyteries and synods create and use a large quantity of records in their daily work. These records contain the information that enables governing bodies to function and to fulfill their legal, fiscal, and administrative responsibilities. They also serve as the primary, documentary evidence that is part of the collective member of the ChurchÃs history. These records take up expensive space and often take longer to find because they are kept in remote and crowded storage areas. They are produced in a number of fragile formats from traditional paper to computer disk. A records management program will: Help your staff control the creation, storage and length of time needed to keep your records. Provide an orderly and systematic destruction of non-permanent records that meets legal, fiscal, historical, and administrative requirements.   Reduce costs associated with the storage of non-current (less frequently used) records. Improve retrieval of non-current records.   Identify records to retain permanently because of their legal, administrative, or historic nature. Insure that valuable records are protected from premature deterioration and/or destruction. The archives/records management staff of the Presbyterian Historical Society is pleased to help presbyteries and synods find more efficient and less expensive ways of managing and storing information, and of getting rid of it when it is no longer useful. The Presbyterian Historical Society's records management program for the national offices in Louisville saved the church $1 million in the first three years. We will also provide advice on the best methods for preserving records of permanent value.   STEPS IN THE RECORDS MANAGEMENT PROGRAM Records Inventory: Determining the types and scope of the records Records Retention: How long each type of record should be kept Records Disposition: Where to keep records used frequently, records used infrequently, and records no longer used Records Preservation: The care of historic and permanent records

	Home | About | Presbyterian History | Catalog & Finding Aids | Exhibits | Publications | News | Support | Contact | Help | Search Services for: National Offices | Synods & Presbyteries | Congregations | Researchers | Family Historians Copyright © 2000-2004 Presbyterian Church (U.S.A.); all rights reserved.