Preserving church records is a key responsibility of PC(USA) stated clerks and clerks of session. The society offers services to assist you.
The Book of Order charges clerks with the "permanent safekeeping" of all official records. Certain types of records are deemed permanent because of their legal, administrative, or historic nature. Permanent records document many aspects of the historic development of the denomination and the commitment to the community of faith. In addition, they are valuable in understanding legal and financial developments and have ongoing administrative uses within the synod, presbytery, congregation, and national office. Just like physical records, some electronic or "born-digital" records are deemed permanent and must be preserved.
Digitization services are available at a subsidized rate for all PC(USA) congregations and mid councils. The digital surrogates we generate from official records are preserved permanently onsite. By refreshing carriers, migrating files to preferred formats, and emulating software, we preserve the bitstream, appearance, and functions of digital objects.
Storage for permanent records in our secure, climate-controlled archives is strongly encouraged and available free of charge to PC(USA) congregations, mid councils, and national agencies.